1.0 HSE PLAN OVERVIEW
2.0 HSE PLAN ADMINISTRATION
2.1 Responsibilities
2.2 Medical Certification
2.3 Medical Retainership
3.0 HSE COMMUNICATION
3.1 Safety Meetings
3.2 Site Documentation/Records
3.3 Emergency Plans & Procedures
3.4 Fire Prevention & Control Procedure
3.5 Fire Prevention Plan
3.6 Journey Management Plan
3.7 Vehicle Movement Control
3.8 Safety Signs
4.0 PROJECT SAFETY
4.1 General Safety Rules
4.2 Personal Protective Equipment
4.3 Safety Equipment
4.4 Safety of Operations
5.0 PROJECT ENVIRONMENTAL PLAN
5.1 Waste Management
6.0 KEY PERFORMANCE INDICATORS
7.0 HSE PROJECT ORGANOGRAM
1.0 HSE PLAN OVERVIEW
This document has been prepared as a HSE PLAN & MANAGEMENT SYSTEM (HSE-MS) for the execution of Contract works execution including offshore and onshore E/I installation works, maintenance and construction as may be required by our CLIENTS.
The Plan is to be used to consistently and effectively manage health, safety and environmental matters. The system promotes continuous improvement by ongoing measurement and evaluation of performance against established standards. It also provides an effective HSE management interface with our client and all others involved in the execution of the project.
2.0 HSE PLAN ADMINISTRATION
2.1 Responsibilities
2.1.1 Project Manager
Responsibility for the administration of the Health, Safety and Environmental Plan for the project is vested in the Project Manager. He shall be the titular head of the Project Team and shall ensure compliance with all procedures and specifications. The responsibilities of the Project Manager shall be as follows:
· Administrates all phases of the established Health, Safety and Environmental Plan on this project and is responsible for obtaining results.
· He is responsible for ensuring his line Supervisors have a clear understanding of each of their responsibilities and specific duties.
· He shall hold one formal HSE meeting each week with all line Supervisors.
· Reviews weekly the project’s HSE performance and take action as may be necessary.
· In the event of a recordable accident, he shall conduct and investigate according to the requirements.
· He shall maintain effective and prompt line of communication of safety matters through all lines of supervision.
· He shall review and evaluate the individual HSES performance of all members of supervision and provides guidance and training where needed to improve performance.
· He shall initiate all hazard identification processes.
2.1.2 HSE Coordinator
Responsibility for the safety performance in assigned areas is vested in the HSE Coordinator, who is accountable to the Managing Director. The responsibilities of the HSE Coordinator are as follows:
· Enforce all phases of the established HSE Plan as well as special controls issued by the Project Manager and are responsible for obtaining results.
· Communicate safety information to others and alerts them daily on potential dangers that may develop from daily operations.
· Ensure that all employees make proper use of personal protective equipment such as safety lines, goggles, clothing, ventilation equipment, etc.
· Maintains an effective line of communication of HSE matters to all.
· Instills in all personnel, by action, example and training, a sincere attitude towards HSE, develops a better understanding of efficiency in accident prevention.
· Determines that adequate and suitable safety equipment is furnished and that it is properly used, cared for and maintained.
· Assists with developing and communicating safe job procedures for unusual or hazardous operations.
· Utilizes down time because of bad weather, etc, for HSE training and educational purposes, requiring all to attend and participate.
2.1.6 Site Foreman
The responsibility of the Site Foreman includes the following and must be carried out within his area of control.
· Read, understand, and carry out the general requirements of the Plan.
· Participate in the formulation of safe working methods and procedures, or permit to work functions and ensure that everyone involved adheres to them.
· Investigate all accidents and incidents occurring within their Department and assist in formulating the report of all noticeable accidents to employees using the appropriate report form.
· Ensure that machines, tools, equipment, safety devices and protective clothing are in good condition and replaced or repaired when defective. Ensure that effective steps are taken to control the risk while they are being replaced or repaired.
2.2 Medical Certification
It is the goal of LUBESCO to ensure that all workers are healthy before engagement and provide a healthy working environment, which will enhance both productivity and workers morale.
All workers shall therefore be medically certified fit for the job. Medical certificate of fitness of personnel shall be obtained and copies retained. Routine re-certifications shall be carried out when due.
2.3 Medical Retainership Hospital
LUBESCO has medical retainership agreement with the under listed hospital:
· Garrison Clinic
10, Udom Street,
By Hotel Chez Therese,
P.O. Box 7168,
Port Harcourt.
Tel: 084 238882
All medicals shall be handled by the hospitals, except minor First Aid cases. In the event of any serious medical case requiring evacuation from site, the Project Manager/Safety Officer shall initiate medical evacuation by calling the base by Telephone. The casualty shall be given first aid attention and later evacuated to the Retainership Clinic for adequate medical attention.
3.0 HSE COMMUNICATION
Communication is vital to providing and maintaining a safe working environment for employees, customers and third party personnel and to prevent environmental exposures. LUBESCO has put in place different communication vehicles as a matter of policy.
3.1 Safety Meetings
Regular safety meetings shall be held daily to:
· Monitor and promote safety awareness.
· Report unsafe conditions or practices.
· Motivate employees to work safely.
Safety meetings shall have a structured form. They shall be action-oriented, relevant and shall encourage participation. There shall be two types of meetings:
(i) Toolbox meetings – Daily - shall be brief (about 5 - 10 minutes) and shall be held by the work crew before the commencement of work each day. Such meetings shall provide the Project Manager with the opportunity to acquaint the workforce with the practices, policies and objectives and outline the day’s activities. It shall also provide the workers the opportunity to participate in reviews of safety concerns and develop a plan to resolve deficiencies. Minutes of the meeting shall be taken and thereafter distributed to all parties involved in the project.
(ii) Project Management safety meeting – This meeting shall be held once every week, and it is to act as the guardian of HSE principles and policies. Its function shall include, to:
· Monitor and promote safety awareness
· Monitor accident prevention programme and investigate accidents (if they occur) and recommend remedial or preventive measures.
3.2 Site Documentation/Records
A System for site checks, evaluation and documentation has been established to eliminate or bring the occurrence of incidents and accidents to the barest minimum. The following are some of them.
3.2.1 Permit To Work (PTW)
The PTW system as practiced by our clients shall be strictly complied with. The Project Supervisor shall liaise with Company appropriate Department to ensure this compliance. The logistics for issuing/obtaining the permits and for its revalidation shall be worked out by client’s site representative. Thus, before the commencement of any activity/work, a written approval (Permit) shall be obtained from the authorized persons to allow the activities mapped out for the day to commence after ensuring that all conditions have been met for the PTW issuance.
3.2.2 Safety Records
LUBESCO in pursuance of its safety policy keeps a record of its safety performances and of all its workers, which include the staff of third parties. Such records include the daily attendance sheet, safety exposure hours, site audit reports, man-hour records, minutes of toolbox meetings, etc.
Records of safety performances as measured against safety targets per project are also kept and evaluated. HSE statistics from all work activities are collated in a HSE data form, computed and analyzed by the HSE Committee. From the computations and analysis, Company’s safety performance status for the period in question is published. Efforts are then geared to improve on the deficiencies and new safety policies/plans are evolved to compensate for any lapses. The following is a checklist of records to be kept.
· Minutes of site/Management HSE meetings
· Unsafe acts audit reports
· Daily toolbox meeting reports
· Man-hour records
· Records of drugs dispensation and injury log
· Pre-mob certificate (listing approved equipment)
· Medical certificates of site workers
· Equipment certificates
· Near miss reports
· Accident reports
· Valid permit to work
3.2.3 Site Audit Procedure
Unsafe act audit (UAA) scheme as a protective and corrective tool to place a check on actions of people at work, not undermining the importance of safe equipment and facilities, will be vigorously pursued. This is because LUBESCO appreciates that 90% of injuries resulting from accidents are caused by unsafe acts and these in turn create unsafe conditions. Thus where unsafe acts are eliminated, accident frequency becomes reduced drastically and hence makes the work area safer. The following approach shall be adopted for a good and reliable unsafe act auditing system:
· Stop and look consciously
· Observe with all senses for unsafe acts/conditions and people at work.
· Consider how safety will be affected by such conditions and peoples’ actions. Use a logical approach to ask questions.
· Discuss correctly, immediately and by applying good judgment to eliminate unsafe acts/conditions and prevent injuries.
· All UAA rounds must be recorded. Reports of audits should be collated for review on a monthly basis.
3.2.4 Scope of Audits
The following shall be the scope of audits and level of participation.
· Every staff is required to participate in UAA and near-miss reporting.
· Report of audits, inspections and verifications shall be documented and collected. Copies shall be sent to the appropriate client’s department for information/retention.
· Recommendation of audits/inspections is to be followed up until they are closed-out.
· Approved checklist shall be used for all inspections. However, areas to be covered will include work facilities, tools, equipment, workers’ attitude to work and conditions of work environment.
3.3 Emergency Plans & Procedures
LUBESCO has in place written plans and procedures to respond to likely emergencies such as accidents, injuries, fires and spills. The plans and procedures shall be known and understood by all personnel. Enumerated below are some of such plans and procedures for the project.
3.3.1 Emergency Drills
LUBESCO believes that a trained person is an invaluable asset during emergencies. This is because there is a clear understanding of what to do and how to do it in the event of an emergency. Thus the response time will be reduced drastically to the barest minimum and panic/erratic actions are eliminated. To generate and sustain a practiced approach to emergencies, LUBESCO has evolved the following drill plan of action.
· Contingency drills shall be conducted by the Safety Officer to enhance workers’ preparedness to contend with emergencies.
· At least one emergency drill will be conducted every fortnight.
· Such drills shall include: - fire, abandon site emergency, etc.
· Response time and roll call shall be monitored and recorded by the safety man, Supervisor or Fire warden (as the case may be) at each drill alarm to ensure compliance.
· All drills shall be documented by the Safety man and the Supervisor.
During drills, the following steps shall be followed:
· Each section must nominate one drill Warden
· Each Warden shall go round his area of responsibility during drills to ensure no one is left in the worksite, platform, etc., once emergency drill alarm is sounded.
· Once the drill alarm is sounded, everyone must move out and gather at the muster points established at designated spots.
· Each group Leader will take a head count and report to the Drill Coordinator (QCP Coordinator/Safety Officer).
· Basic emergency response procedures should be taught and demonstrated. This shall not exceed twenty minutes.
All personnel shall be required to take part in all Clients’ (Company) organized drills throughout the duration of the project.
3.3.2 Incident Reporting & Investigation Plan
All Accidents and near misses however small or minor, resulting in any lost time, equipment damage, and/or fire outbreak shall be promptly reported and investigated promptly. Examples of such shall include:
· Fatalities
· Injuries/occupational illnesses
· Near misses
· Vehicle accidents
· Property damage
· Fire or explosion
· Unsafe acts or condition
Any occurrence of the above must be reported to an immediate Supervisor who shall institute the established reporting procedure as follows:
· Report to the immediate Supervisor and up the line within 24 hours.
· Safety Officer or Project Manager shall notify Company.
· The appropriate reporting forms shall be completed.
· Investigation Panel made up of Project Manager, Supervisors and Safety Officer shall investigate to identify the root cause(s) and make recommendations to prevent future occurrence and not to apportion blames.
· The Project Manager shall be the team leader, while for vehicle accident; the Logistics Supervisor shall be a member of the team.
· Follow-up implementation plans with appropriate timing/action parties for each item shall be drawn up by the HSE Committee, who should also monitor same to ensure successful implementation of the recommendations therein. Timing for completion or close-out of each item shall be apportioned in the implementation schedule.
All accidents reported must be investigated to identify the root cause and imbibe lessons. Accident investigation shall be “fact finding” and not a “fault finding” exercise. They must be reviewed during the monthly site and management safety meetings. Lessons learnt shall be published and highlighted in the company’s HSE bulletin for adequate coverage.
3.4 Fire Prevention & Control Procedure